THE SEYMOUR HIGH SCHOOL ALUMNI ASSOCIATION
BYLAWS OF THE SEYMOUR HIGH SCHOOL ALUMNI ASSOCIATION
NAME AND PURPOSE
SECTION 1. Name. The name of the Association shall be The Seymour High School Alumni Association, AKA, “SHS Alumni Association”.
SECTION 2. Purpose.
The Association is created to generate and maintain the connection and involvement of all alumni of Seymour High School to foster Wildcat traditions and to promote the advancement of Seymour High School through modeled leadership, community involvement and scholarship opportunities with the following goals and objectives:
a. To support endeavors and initiatives of current and fellow Wildcats, and to honor those who have exceeded in academic, athletic, creative, successful and humanitarian ways, including, but not limited to, the administration of the SHS Alumni Hall of Fame;
b. To establish and grow the Association within the alumni community in order to create a network for current and former students;
c. To develop the Association as a financially self-sufficient and fiscally responsible organization within the SHS community through the Valley Community Foundation and other community organizations;
d. To develop, maintain and moderate digital media including Facebook, Twitter, Linked-In, and website activities where alumni and current students may establish connections and networks;
e. To establish a repository of historic memorabilia through digitized yearbooks and the establishment of a kiosk located at Seymour High School, including, not limited to, a drop box so that alumni can display photos and view photos;
f. To purchase and maintain an interactive screen, housed at Seymour High School, which will allow students to view and interact with information pertaining to alumni;
g. To provide students with scholarship opportunities to foster future success;
h. To assist in charitable causes; and
i. To establish and run alumni relations such as events, gatherings and sale of alumni merchandise.
SECTION 1. Classes of Membership. The Association shall have two classes of membership:
a. All graduates of Seymour High School who are interested in supporting the purposes of the Association may become members with equal voting rights; and
b. All other individuals who are interested in supporting the purposes of the SHS Alumni Association who are not alumni of Seymour High School may become non-voting members. All non-voting members shall be approved by the Board of Directors.
SECTION 2. Annual Meeting. The annual meeting of the members shall be held during the month of September at a time and place determined by the Board of Directors for the purpose of electing directors and transacting such other business which may properly come before the meeting.
SECTION 3. Regular Meetings. Regular meetings shall be held monthly throughout the year on the first Thursday of each month at such time and place as determined by the Board of Directors or the President, or on such other day of the month as determined by the Board of Directors.
SECTION 4. Special Meetings. Special meetings may be called at any time by the Board of Directors, the President or by petition in writing signed by at least three (3) members of the Association entitled to vote and filed with the Secretary.
SECTION 5. Voting. Eight (8) members shall constitute a quorum for purposes of any meeting. Any member who votes by proxy shall be counted toward the quorum requirement of this Section.
SECTION 6. Notice. Notice of each meeting shall be given by email or U.S. mail to the members not less than five (5) days prior to each meeting.
BOARD OF DIRECTORS
SECTION 1. Number of Directors. There shall be fourteen (14) directors of the Association who shall be elected initially by alumni who have gathered to form the Association. Thereafter, the directors shall consist of the four (4) officers as set forth in Article IV, Section 1, below and ten (10) other members.
SECTION 2. General Powers. The affairs, activities and property of the Association shall be managed by the Board of Directors. The powers of the Board of Directors shall include the authority to admit non-alumni members, to retain any necessary staff or contractors and to exercise all powers conferred upon the Board of Directors under these Bylaws and as provided by law.
SECTION 3. Election. The Directors shall be elected by the members at the annual meeting and shall serve until the next annual meeting or until any successor is elected and qualified.
SECTION 4. Vacancies. In the case of a vacancy, the remaining directors may elect a successor for the remainder of the vacant term.
SECTION 5. Removal. Any Director may be removed by the affirmative vote of a two-thirds (2/3) of the current directors for failure to participate, non-performance of duties or other cause deemed sufficient by the Board of Directors.
SECTION 6. Annual Meeting. The annual meeting of the Directors shall be held on the same date, time and place as the annual meeting of the members.
SECTION 7. Special Meetings. Special meetings of the Directors may be called at any time by the President or by written request filed with the Secretary by two (2) or more Directors. The Secretary shall give reasonable notice to each Director of the date, time and place for each meeting.
SECTION 8. Quorum and Voting. A quorum shall consist of eight (8) directors. A majority vote will prevail in all matters. There may be voting by proxy.
SECTION 9. Notice. Notice of each meeting shall be given by email notice or by U.S. mail to the Directors not less than five (5) days prior to each meeting.
OFFICERS AND COMMITTEES
SECTION 1. Officers. The officers of the Association shall be the President, Vice-President, Secretary and Treasurer. All officers shall be elected by the members at the annual meeting, or in the event a vacancy occurs, by the Board of Directors. Each officer shall serve until the next annual meeting, or until a successor is elected and qualified.
SECTION 2. Powers and Duties. The officers shall have the following powers and duties, in addition to such powers and duties as are customarily incident to their respective office:
a. President: It shall be the duty of the President to preside at all of the regular and special meetings of the Board of Directors and the members of the Association, to coordinate the work of the officers and committees and to perform such other duties as may be prescribed by these by-laws or assigned by the Board of Directors. The President shall be an ex officio member of all committees, except the Nominating Committee.
b. Vice-President: It shall be the duty of the Vice-President to perform the duties of the President in his or her absence, to act as an aid to the President, to organize activities, to formalize meeting agenda and distribute the same and to perform such duties as assigned by the President and/or the Board of Directors.
c. Secretary: It shall be the duty of the Secretary to keep the minutes of all regular and special meetings, to keep the reports of the Treasurer and all committees, to generate and respond to the Association’s correspondence as directed by the President and/or the Board of Directors, to provide notice of all meetings to the members, Board of Directors and officers, and to perform such other duties as may be assigned by the President and/or Board of Directors.
d. Treasurer: The Treasurer shall have charge of all funds of the Association, including, but not limited to, collecting all monies from all Association and committee activities, reporting the state of finances at each regular meeting and at such special meetings as directed, keeping a strict and accurate account of all receipts and disbursements and providing an annual financial report as directed by the President and/or the Board of Directors, which annual financial report shall be presented to the Board of Directors and the membership at their annual meetings.
SECTION 2. Committees. The Board of Directors may appoint such standing and special committees as it deems necessary to implement the purposes of the Association. The Board of Directors may authorize committees to exercise such powers as directed by the Board of Directors.
SECTION 3. Nominating Committee. Prior to the annual meeting of the Association, the Board of Directors shall appoint a committee to nominate individuals for the officer and director positions.
The Board of Directors may from time to time appoint the following Coordinators who shall hold the positions at the pleasure of the Board of Directors:
1. Events Coordinator: It shall be the duty of the Events Coordinator to plan, market and implement Alumni Events.
2. Digital Content Creator: It shall be the duty of the Digital Content Creator to create, maintain and promote a social media presence for the Association.
These By-Laws may be amended by a two-thirds (2/3) vote of a quorum of the members present at a regular meeting provided that notice of the nature of the proposed amendment has been mailed or emailed to all members at least ten (10) days in advance of the meeting.
Roberts Rules of Order, as revised to the date of any meeting, shall govern the conduct of all meetings and all procedural matters of the Association.
I, Aaron Pawluk, Secretary of The Seymour High School Alumni Association, do hereby certify that the above By-Laws were adopted by the Association on February 1, 2023.